YouPlanIt Terms of Service

YouPlanIt (shortened version - YPI) provides its service (as defined below) to you through the Youplanit website (https://youplanit.Org), subject to this terms of service agreement (“TOS”). By accepting this TOS or by accessing or using the service or site, you acknowledge that you have read, understood, and agree to be bound by this TOS and our privacy policy (available at https://youplanit.Org)  which is incorporated by reference into this TOS.

For information of YouPlanIt Privacy Policy click here

If you are entering into this TOS on behalf of a school, teacher, individual, company, business, or other legal entity, you represent that you have the authority to bind such entity and its affiliates to this TOS, including the privacy policy, in which case the terms “you” or “your” will refer to any teacher, homeschool parent or school and their affiliates. If you do not have such authority, or if you do not agree with this TOS, you must not accept this TOS and may not use the service. We do not engage in any contract between Youplanit and the students. All contracts and terms of use will be between Youplanit and the teacher/learning coach, homeschool parent, or school.

You may not use the service if you are a competitor to YouPlanIt.

You may not use the service if you are not a student, teacher, parent, or homeschooler using YouPlanIt services for legitimate educational purposes.

Description of the Service
The “Service” includes (a) the Site, (b) YouPlanIt, planning automation software for teachers, homeschoolers, and students.  Management, marking and reporting related technologies, and (c) any software (including the Software, as defined below), data, reports, text, images, sounds, video, and content made available through any of the foregoing, and any new features added to or augmenting the Service, and all enhancements, modifications, and derivative works thereof.

Access; Restrictions
Subject to your compliance with all the terms and conditions of this TOS, including any payment obligations, you may access and use the Service only for its intended purpose during the term of your subscription for the Service.

You agree not to access the Service by any means other than through the interface that is provided by YouPlanIt for use in accessing the Service. You may not share individual login credentials for the Service, and you will ensure that each user has separate login credentials. You must provide true, accurate, and correct information at the time of registration and account creation, and thereafter. You may not misrepresent your affiliation with a person or entity.

You will not display, distribute, perform, publish, reproduce, duplicate, copy, create derivative works from, modify, sub-license, sell, resell, lease, transfer, assign, time share or otherwise commercially exploit (other than internal business use for its intended purpose) or make the Service available to any third party. You will comply with this TOS, and any codes of conduct, policies or other notices YouPlanIt provides you or publishes in connection with the Service.

You will only access and use the Service for lawful and authorized purposes, and in no event in connection with competitive research or for scoping, benchmarking, developing, or providing any similar or competitive product or service. In addition, you may not exceed the scope of your authorized use of the Service.

You will not use the Service to (or assist another person to) email or otherwise upload any content that (i) infringes or misappropriates any intellectual property or other proprietary or privacy rights of any party; (ii) you do not have a right to upload under any law or under contractual or fiduciary relationships; (iii) contains software viruses or any other computer code, files or programs designed to interrupt, destroy or limit the functionality of any computer software or hardware or telecommunications equipment; (iv) is unlawful, harmful, threatening, abusive, harassing, tortious, excessively violent, defamatory, vulgar, obscene, pornographic, libelous, hateful racially, ethnically or otherwise objectionable; or (v) in the sole judgment of YouPlanIt, which may expose YouPlanIt or its users to any harm or liability of any type.

You may not interfere with or disrupt the Service or servers or networks connected to the Service, or disobey any requirements, procedures, policies or regulations of networks connected to the Service.

You will not harvest or collect email addresses or other contact information of other users from the Service by electronic or other means for the purposes of sending unsolicited emails or other unsolicited communications.

You may not obtain or attempt to access or otherwise obtain any materials or information through any means not intentionally made available or provided for through the Service.

If it comes to YouPlanIt's attention with any of these matters described above, YouPlanIt at its sole discretion reserves the right depending on the seriousness of the matter to revoke your access to YouPlanIt and any money owing repaid.

Except with respect to any “free trial” of the Service, you will be required to select a payment plan and provide YouPlanIt information regarding your credit card or other payment instruments accepted by YouPlanIt. You represent and warrant to YouPlanIt that such information is, and will be maintained as, true, complete, accurate, and up to date, and that you are authorized to use such payment instrument. You agree to pay and hereby authorize YouPlanIt to bill your payment instrument in advance on a periodic basis in accordance with the terms of the applicable payment plan until you terminate your account in accordance with this TOS. All charges are final, non-cancellable, and non-refundable, provided that if YouPlanIt terminates your account on the Service without cause, you will be entitled to a prorated refund of prepaid amounts. All fees may be changed by YouPlanIt at any time and such an increased fee amount will be notified to you and applicable in the following billing cycle (or such other future time notified to you by YouPlanIt. YouPlanIt may charge fees for features of the Service that were previously free. Unpaid trial use of the Service is subject to limitations, as may be described in our documentation or otherwise on our Site.

Proprietary Rights
Subject to the limited rights expressly granted herein, YouPlanIt reserves all rights, title, and interest in and to the Site and Service, including all related intellectual property rights. You may not use any robot, spider, scraper, deep link or other similar automated data gathering or extraction tools, program, algorithm, or methodology to access, acquire, copy, or monitor the Service. No license or right to use any trademark or service mark of YouPlanIt or any third party is granted to you in connection with the Service.

All comments, feedback, information, ideas, or materials that you submit through or in association with the Site or the Service shall be considered non-confidential. By submitting such comments, feedback, information, ideas, or materials to YouPlanIt: (i) you represent and warrant that YouPlanIt's use of your submission does not and will not breach any agreement, violate any law, or infringe any third party's rights; (ii) you represent and warrant that you have all rights to enter into this TOS; (iii) you understand and agree that YouPlanIt is free to use in any manner all or part of the content of any such communications on an unrestricted basis without the obligation to notify, identify or compensate you or anyone else; and (iv) you grant YouPlanIt all necessary rights, including a waiver of all privacy and moral rights, to use all comments, feedback, information, or materials, in whole or in part, or as a derivative work, without any duty by YouPlanIt to anyone whatsoever. You acknowledge that you are responsible for and bear all risk as to the use or distribution of any comments, feedback, information, ideas, or materials.

Your Content
You are solely responsible for use of all data, information, feedback, suggestions, text, content and other materials that you and your students upload, post, deliver, publish, provide or otherwise link, transmit or store in connection with or relating to the Service (“Your Content”). While You and your students retain use of your Content, by posting your Content on or through the Service, you hereby do and will grant YouPlanIt a worldwide, non-exclusive, perpetual, irrevocable, royalty-free, fully paid, sub-licensable and transferable license for all such content uploaded to the YouPlanit server.  YouPlanIt reserves the right to delete all or parts of your content of its server 12 months after a paid subscription has been canceled. With the free version, YouPlanIt reserves the right to cancel an inactive account not used after 12 months. If your account with all information embedded needs to be put on hold longer than this period, you must send a special request to YouPlanIt which will not be unreasonably withheld.

You understand that the operation of the Service, including Your Content, may be unencrypted and involve (a) transmissions over various networks; (b) changes to conform and adapt to technical requirements of connecting networks or devices; (c) transmission to YouPlanIt third party vendors and hosting partners to provide the necessary hardware, software, networking, storage, and related technology required to operate and maintain the Service and (d) transmission to certain Third-Party Services (as defined in below). Accordingly, you acknowledge that you bear sole responsibility for adequate security, protection, and backup of Your Content. 

All content that YouPlanIt has created on their site remains subject to copyright © 2019 (All rights reserved) and shall not be reproduced commercially without express permission in writing from YouPlantIt.

For purposes of this TOS, “Confidential Information” shall include the terms of this TOS, Your Content, each party’s proprietary technology, business processes, and technical product information, designs, issues, all communication between the parties regarding the Service and any information that is clearly identified in writing at the time of disclosure as confidential. Notwithstanding the foregoing, Confidential Information shall not include information which: (1) is known publicly; (2) is generally known in the industry before the disclosure; (3) has become known publicly, without fault of the receiving party; (4) the receiving party becomes aware of from a third party not bound by non-disclosure obligations to the disclosing party and with the lawful right to disclose such information to the receiving party; or (5) is aggregate data regarding the use of the Service that does not contain any personally identifiable or Customer-specific information.

Each party agrees: (a) to keep confidential all Confidential Information; (b) not to use or disclose Confidential Information except to the extent necessary to perform its obligations or exercise rights under this TOS or as directed by you; (c) to protect the confidentiality thereof in the same manner as it protects the confidentiality of similar information and data of its own (at all times exercising at least a reasonable degree of care in the protection of such Confidential Information) and to make Confidential Information available to authorized persons only on a “need to know” basis. Either party may disclose Confidential Information on a need to know basis to its contractors and service providers who have executed written agreements requiring them to maintain such information in strict confidence and use it only to facilitate the performance of their services in connection with the performance of this Agreement. Notwithstanding the foregoing, this Section 6 will not prohibit the disclosure of Confidential Information to the extent that such disclosure is permitted by law or order of a court or other governmental authority or regulation.

Account Security; Monitoring
You are responsible for maintaining the confidentiality of your login, password, and account and for all activities that occur under your login or account. You will promptly notify YouPlanIt if you learn of a security breach related to the Service, including the compromise or loss of any of your login credentials.

YouPlanIt reserves the right to access your account in order to respond to your requests for technical support or to ensure the proper functioning of the Service. For the avoidance of doubt, YouPlanIt has the right, but not the obligation, to monitor the Service, Content, or Your Content. YouPlanIt will do so if required by law or in the good faith belief that such action is to protect YouPlanIt, the Service, or other users of the Service.

YouPlanIt will maintain administrative, physical, and technical safeguards for protection of the security, confidentiality, and integrity of Your Content, as described in the documentation for the Service.

You agree to comply with all applicable rules and regulations local, national, or international laws in connection with your access and use of the Service.

You are responsible for ensuring that your use of the Service to store or process credit card data complies with applicable Payment Card Industry Data Security Standards requirements and will ensure that you do not store credit card data in the Service. In addition, you specifically acknowledge and agree that: (i) YouPlanIt is not acting on your behalf as a Business Associate or subcontractor.

You acknowledge and agree that the Service and the transmission of data may be subject to national and international control. You agree to comply with all applicable New Zealand and International laws.

Third-Party Services
The Service enables linking between various online third-party services such as third party email, cloud storage, social, and similar services (“Third-Party Services”). To take advantage of this feature and capabilities, you may be required to authenticate, register for, or log into Third-Party Services through the Service or on the websites of their respective providers. By linking your account on the Service to your account on a Third Party Service, you are authorizing YouPlanIt as your agent to access your Third Party Service account (and any information, content, materials, and features included therein) and use such Third Party Service (with reading and write privileges) on your behalf for the purpose of integrating your experience on the Service with such Third Party Service. Your use of the Third Party Services is governed solely by the agreement between you and the provider of such Third Party Service, and the Third Party Services provider is solely responsible for such Third Party Service.

The Service may provide, or third parties may provide, links or other access to other sites and resources on the Internet (including without limitation Third-Party Services). YouPlanIt has no control over such sites and resources and YouPlanIt is not responsible for and does not endorse such sites and resources. You further acknowledge and agree that YouPlanIt will not be responsible or liable, directly or indirectly, for any damage or loss caused or alleged to be caused by or in connection with use of or reliance on any content, events, goods or services available on or through any such site or resource. Any dealings you have with third parties found while using the Service are between you and the third-party, and you agree that YouPlanIt is not liable for any loss or claim that you may have against any such third party.

The Service may include certain services that are available via a mobile device, including (i) the ability to upload content to the Service via a mobile device, (ii) the ability to browse the Service and the Site from a mobile device and (iii) the ability to access certain features through an application downloaded and installed on a mobile device (collectively, the “Mobile Services”). To the extent you access the Service through a mobile device, your wireless service carrier’s standard charges, data rates, and other fees may apply. In addition, downloading, installing, or using certain Mobile Services may be prohibited or restricted by your carrier, and not all Mobile Services may work with all carriers or devices.

Representations and Warranties; Disclaimer
You represent and warrant to YouPlanIt that (i) you have full power and authority to enter into this TOS; (ii) you own all Your Content or have obtained all permissions, releases, rights or licenses required to engage in your posting and other activities (and allow YouPlanIt to perform its obligations and exercise its rights) in connection with the Services without obtaining any further releases or consents; (iii) Your Content and other activities in connection with the Service, and YouPlanIt exercise of all rights and license granted by you herein, do not and will not violate, infringe, or misappropriate any third party’s copyright, trademark, right of privacy or publicity, or other personal or proprietary right, nor does your Content contain any matter that is defamatory, obscene, unlawful, threatening, abusive, tortious, offensive or harassing; (iv) you are eighteen (18) years of age or older, and (v) you have provided true, accurate, and correct information to YouPlanIt in connection with your account creation and use of the Service.

The Service, Including The Site And Youplanit’s Content, And all server and network components are provided to you on an “as is” And “as available” basis without any warranties of any kind, and Youplanit expressly disclaims any and all warranties, whether express or implied, including, but not limited to, The implied warranties of merchantability, title, fitness for a Particular Purpose, And Non-infringement. YouPlanIt does not warrant that the service will be uninterrupted, Timely, Secure, Error-free or Virus-free, Or will work with or not interrupt or damage your third party service or your content (including any content you may store on your third party service), And no information, advice or services obtained by you from Youplanit or through the service will create any warranty not expressly stated in this TOS.

Provided that you provide YouPlanIt with at least thirty (31) days prior written notice in accordance with the procedures set forth on the Site, you have the right to terminate your account at any time after the expiration of your initial subscription term (Monthly) as specified by you during your enrolment for the Service. Your termination will be effective as of 11:59 pm PST on the last day of the last paid period. YouPlanIt reserves the right to modify, suspend, or discontinue the Service (or any part thereof) and remove and discard any of Your Content in the Service, without liability and for any reason, including if YouPlanIt believes that you have violated this TOS, or if you do not accept and agree to be bound by any modification to this TOS. YouPlanIt will use good faith efforts to provide reasonable contemporaneous notice to you prior to suspension or termination of your account by YouPlanIt. All of Your Content on the Service may be permanently deleted by YouPlanIt upon any termination of your account at its sole discretion. If YouPlanIt terminates your account without cause and you have signed up for a fee-bearing service, YouPlanIt will refund the prorated, unearned portion of any amount that you have prepaid to YouPlanIt for such Service.

Limitation of Liability
Under no circumstances and under no legal theory (whether in contract, tort, or otherwise) will Youplanit be liable to you or any third party for (a) any indirect, incidental, special, exemplary, consequential or punitive damages, including deleted, unauthorized access, corrupted data uploaded or lost communications, reports, text, images, sounds, video, and content, or (b) for any damages, costs, losses or liabilities in excess of the fees actually paid by you in the six (6) months preceding the event giving rise to your claim or, if no fees apply, one hundred ($100) NZ. Dollars. The provisions of this section allocate the risks under this TOS between the parties, and the parties have relied on these limitations in determining whether to enter into this TOS.

Some jurisdictions do not allow the exclusion of implied warranties or limitation of liability for incidental or consequential damages, which means that some of the above limitations may not apply to you. To the extent that the laws of such jurisdictions apply, Youplanit liability will be limited to the greatest extent permitted by applicable law.

Indemnification and Release
You will defend, indemnify, and hold YouPlanIt harmless from and against any claims, actions or demands, including without limitation reasonable legal and accounting fees, arising or resulting from your breach of this TOS, any of Your Content, or your other access, contribution to, use or misuse of the Service. YouPlanIt will provide notice to you of any such claim, suit, or demand. YouPlanIt reserves the right to assume the exclusive defense and control of any matter which is subject to indemnification under this section. In such case, you agree to cooperate with any reasonable requests assisting YouPlanIt defense of such matter with dispute Resolution to be by Binding Arbitration

Please Read This Section Carefully As It Affects Your Rights.
Most user concerns can be resolved quickly and to the user’s satisfaction by emailing  In the unlikely event that the YouPlanIt’s support team is unable to resolve a complaint you may have (or if YouPlanIt Classroom has not been able to resolve a dispute such disputes through New Zealand based binding arbitration, mediation, or small claims court instead of in courts of general jurisdiction.

YouPlanIt and you agree to arbitrate all disputes and claims between us. This agreement to arbitrate is intended to be broadly interpreted. It includes, but is not limited to:

1. Claims arising out of or relating to any aspect of the relationship between us, whether based in contract, tort, statute, fraud, misrepresentation or any other legal theory;

2. Claims that arose before this or any prior agreements (including, but not limited to, claims relating to advertising);

3. Claims that are currently the subject of purported class action litigation in which you are not a member of a certified class; and

4. Claims that may arise after the termination of this TOS.

References to ‘YouPlanIt’, ‘you’, and ‘us’ include our respective subsidiaries, affiliates, agents, employees, predecessors in interest, successors, and assigns, as well as all authorized or unauthorized users or beneficiaries of services or devices under this or prior agreements between us. Notwithstanding the foregoing, either party may bring an individual action in New Zealand's small claims court. This arbitration agreement does not preclude you from bringing issues to the attention of national, international, or local agencies. Such agencies can, if the law allows, seek relief against us on your behalf. You agree that, by entering into this TOS, you and YouPlanIt are each waiving the right to a trial by jury or to participate in a class action.. This arbitration provision shall survive termination of this TOS.

A party who intends to seek arbitration must first send to the other, by certified mail, a written Notice of Dispute (“Notice”). The Notice to YouPlanIt should be addressed to YouPlanIt, 22 Mariposa Crescent, Aidanfield, Christchurch, 8025  New Zealand. The Notice must (a) describe the nature and basis of the claim or dispute; and (b) set forth the specific relief sought (“Demand”). If YouPlanIt and you do not reach an agreement to resolve the claim within sixty (60) calendar days after the Notice is received, you or YouPlanIt may commence an arbitration proceeding. During the arbitration, the amount of any settlement offer made by YouPlanIt or you shall not be disclosed to the arbitrator until after the arbitrator determines the amount, if any, to which you or YouPlanIt is entitled.

Unless YouPlanIt and you agree otherwise, any arbitration hearings will take place in Christchurch, New Zealand, or through a form of conferencing video with due consideration of both parties ability to travel and other pertinent circumstances. If your claim is for $10,000 or less, we agree that you may choose whether the arbitration will be conducted solely on the basis of documents submitted to the arbitrator, through a telephonic hearing, or by an in-person hearing as established by the National or International Rules. If your claim exceeds $10,000, the right to a hearing will be determined by the National or International Rules. Regardless of the manner in which the arbitration is conducted, the arbitrator shall issue a reasoned written decision sufficient to explain the essential findings and conclusions on which the award is based.

The arbitrator may award declaratory or injunctive relief only in favor of the individual party seeking relief and only to the extent necessary to provide relief warranted by that party's individual claim.

You and Youplanit agree that each may bring claims against the other only in your or its individual capacity, and not as a plaintiff or class member in any purported class or representative proceeding. Further, unless both you and YouPlanIt agree otherwise, the arbitrator may not consolidate more than one person's claims, and may not otherwise preside over any form of a representative or class proceeding. If this specific provision is found to be unenforceable, then the entirety of this arbitration provision shall be null and void.

Notwithstanding any provision in this TOS to the contrary, we agree that if YouPlanIt makes any future change to this arbitration provision (other than a change to the Arbitration Notice Address) while you are a user of the Services, you may reject any such change by sending us written notice within thirty (30) calendar days of the change to the Arbitration Notice Address provided above. By rejecting any future change, you are agreeing that you will arbitrate any dispute between us in accordance with the language of this provision.

DMCA - The Digital Millennium Copyright Act
If you believe that your work has been copied in a way that constitutes copyright infringement, or that your intellectual property rights have been otherwise violated, you should notify YouPlanIt of your claim in accordance with the procedure set forth below.

YouPlanIt will process and investigate notices of alleged infringement and will take appropriate actions. A notification of claimed copyright infringement should be emailed to OR post to;
YouPlanIt, 22 Mariposa Cres, Aidanfield, 8025 Christchurch, New Zealand

To be effective, the notification must be in writing and contain the following information:

An electronic or physical signature of the person authorized to act on behalf of the owner of the copyright or other intellectual property interest;

A description of the copyrighted work or other intellectual property that you claim has been infringed;

A description of where the material that you claim is infringing is located on the Service, with enough detail that we may find it on the Service;

Your address, telephone number, and email address;

A statement by you that you have a good faith belief that the disputed use is not authorized by the copyright or intellectual property owner, its agent, or the law;

A statement by you, made under penalty of perjury, that the above information in your Notice is accurate and that you are the copyright or intellectual property owner or authorized to act on the copyright or intellectual property owner’s behalf.

If you believe that Your Content that was removed (or to which access was disabled) is not infringing, or that you have the authorization from the copyright owner, the copyright owner’s agent, or pursuant to the law, to upload and use the content in Your Content, you may send a written counter-notice containing the following information to the Copyright Agent:

Your physical or electronic signature;

Identification of the content that has been removed or to which access has been disabled and the location at which the content appeared before it was removed or disabled;

A statement that you have a good faith belief that the content was removed or disabled as a result of mistake or a misidentification of the content; and

If a counter-notice is received by the Copyright Agent, YouPlanIt will send a copy of the counter-notice to the original complaining party informing that person that it may replace the removed content or cease disabling it in 10 business days. Unless the copyright owner files an action seeking a court order against the content provider, member or user, the removed content may be replaced, or access to it restored, in 10 to 14 business days or more after receipt of the counter-notice, at our sole discretion.

Assignment. You may not assign this TOS without the prior written consent of YouPlanIt, but YouPlanIt may assign or transfer this TOS, in whole or in part, without restriction.

Entire Agreement. The failure of YouPlanIt to exercise or enforce any right or provision of this TOS will not be a waiver of that right. You acknowledge that this TOS is a contract between you and YouPlanIt, even though it is electronic and is not physically signed by you and YouPlanIt, and it governs your use of the Service and takes the place of any prior agreements between you and YouPlanIt. If any provision of this TOS is found by a court of competent jurisdiction to be invalid, the parties nevertheless agree that the court should endeavor to give effect to the parties’ intentions as reflected in the provision, and the other provisions of this TOS remain in full force and effect.

YouPlanIt reserves the right to use your name and/or company name, logo, and trademarks and to identify you as a YouPlanIt user or customer, and for other similar marketing or promotional purposes on YouPlanIt website and in other communications and collateral materials provided to with existing or potential YouPlanIt customers, partners, and investors. To decline YouPlanIt this right you need to email stating that you do not wish to be used as a reference.

YouPlanIt may change this TOS from time to time. If we do this, we will indicate at the bottom of this page the date these terms were last revised. We will also use commercially reasonable efforts to notify you, either through the Service user interface, in an email notification to the email provided by you in connection with the Service, or through other reasonable means. Any such changes will become effective upon the earlier of (a) your use of the Site and/or Service with actual knowledge of the change, or (b) fifteen (15) days after they are posted. Your continued use of the Service after the date any such changes become effective constitutes your acceptance of the new TOS, provided that disputes arising hereunder will be resolved in accordance with the TOS in place at the time the facts giving rise to the dispute occurred. Notwithstanding the generality of the foregoing, you understand and acknowledge that you are agreeing to arbitrate disputes arising hereunder (as described in further detail under the heading “Dispute Resolution By Binding Arbitration”), and that the terms of our Arbitration Agreement will not be modified without your express agreement.

 26th February 2019
Updated June 2020